Explain a warning
A warning means a claim is unusual in a way a reviewer would want to know about. It does not stop the claim. It does mean you must write a short explanation of each warning before you can submit the sheet, so the approver sees your reasons with the claim.
When a warning is raised
Section titled “When a warning is raised”MileageSheet raises only three kinds of warning:
- A distance adjustment larger than the scheme’s threshold (10 km in Ireland, 10 miles in the UK).
- An expense over the limit your scheme sets for that expense type.
- A duplicate expense: another expense in the company has the same date, merchant and amount, or the same receipt file.
A missing receipt, a missing code the company requires, or an unpriced claim are not warnings. They are errors that stop you saving or submitting. See Add an expense.
Explain a warning
Section titled “Explain a warning”-
Open the sheet. A red number on the Warnings tab shows how many warnings are active.
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Select the Warnings tab.
Each warning shows its severity and what raised it, for example “High attention · Another expense in the company matches this date, merchant and amount, or this receipt file”, with the status Active.
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Type your reason in Explanation, and choose Explain.
The message “Explanation saved.” appears, and your explanation is shown under the warning. The warning stays Active: an explanation does not remove it, it lets you submit.
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Repeat for each warning. One explanation does not cover another warning.
What happens next
Section titled “What happens next”- If you try to submit with an unexplained warning, nothing is submitted and you see “Explain each active warning before submission.” The sheet stays a Draft.
- When you submit, the approver sees each warning with your explanation.
- If you change the claim so the reason for the warning goes away, the warning becomes resolved, and it is no longer active. Your earlier explanation is kept in the history.
- If you change the claim in a way that changes the warning, your earlier explanation no longer counts and you must explain it again.
Who sees warnings
Section titled “Who sees warnings”Warnings on a Draft sheet are visible to you and to an Administrator managing that sheet. They do not appear on company reports until the sheet is submitted. After that, the assigned Approvers, Administrators and Managers can see them, and the Exceptions tab of Reports lists them. See Reports and exports.