| Company | Your organisation’s account. It holds the people, sheets and rules. It has a jurisdiction (Ireland or United Kingdom) that sets currency, rates and the company year |
| Sheet | One person’s claims for one calendar month. It moves from Draft to Processed |
| Revision | A frozen copy of a sheet made each time it is submitted |
| Journey | A trip claimed for mileage |
| Qualifying distance | A journey’s driving distance rounded to one decimal place, plus or minus any adjustment |
| Distance adjustment | A whole number added to or taken from the driving distance, with a reason |
| Subsistence | A fixed allowance for time away from your normal place of work. No receipt is needed |
| Expense | A purchase repaid at the amount you entered, with a receipt or a declaration that none is available |
| Receipt unavailable | A declaration, with a reason, that an expense has no receipt |
| Warning | A flag on a claim that is unusual. It must be explained before submission, and it does not block it |
| Explanation | The reason you give for a warning |
| Scheme | A set of rules for pricing claims. The Default scheme uses the official rates. A custom scheme uses your own |
| Band | A range of distance with its own rate (mileage), or a range of company size with its own price (billing) |
| Company cumulative year | The twelve months over which each person’s running distance is counted |
| Opening mileage | Distance already counted this year before MileageSheet, entered once and never reimbursed |
| Template | A saved journey you can add again |
| Suggestion | A ready-made claim offered on a sheet: a template, a repeat, or subsistence for a qualifying absence |
| Type | The label on a mileage or expense claim, such as Business or Parking and tolls |
| Code | A reporting label people can add to a claim |
| Location | A named place used as an origin or a normal workplace |
| Employee | Anyone who claims |
| Approver | Someone who reviews and approves sheets for people they are assigned to |
| Manager | Someone who processes approved sheets and runs reports |
| Administrator | Someone who runs the company: people, roles, settings, schemes and billing |
| Processed | The company has carried out its reimbursement process for the sheet. It does not mean the employee has been paid |
| Trial | The first 30 days, free and without a card |
| Restricted | The state of a company whose trial or subscription has ended. Only Billing, export and sign-out are available |
| Grace period | The 7 days after a failed payment during which access continues |
