Create your company

A MileageSheet company holds your people, their monthly sheets, and the rules that decide how claims are calculated and approved. You create it once. The person who creates it becomes the company’s first Administrator and also holds the Employee, Approver and Manager roles, so a one-person company can claim, approve and process on its own.

Before you begin

• Decide the jurisdiction: Ireland or United Kingdom. It sets the currency, the mileage rates, the subsistence rules and the usual start of the company year. You cannot claim in another currency. The websites for each country are mileagesheet.ie for Ireland and mileagesheet.co.uk for the United Kingdom.
• Have the details of the vehicle you will claim mileage for. The form asks for it, so there is no separate vehicle setup afterwards.
• Use an email address you can open now. You must verify it before you can use anything else.

Create the company

1. Open the sign-in page and choose Create a company.

2. Fill in Company name, then choose the Jurisdiction, Ireland or United Kingdom. The Start month is filled in for you: January for Ireland and April for the United Kingdom. The month is permanent: the running total of distance resets then each year, and it cannot be changed later. Hover over the help icon beside Start month to read this. Any other month shows a note that the tax-free ceiling still follows the statutory year.

3. Enter your Name, Email address and a Password of at least 8 characters. Under the vehicle fields, choose the Vehicle type (Car, Van, Motorcycle or Bicycle), enter the Vehicle registration (optional), choose the Fuel type (Petrol or Diesel, Hybrid or Electric) and enter the Vehicle engine (cc). The vehicle is recorded as private and starts on 1 January of this year, so every day on your first sheet is covered.

4. Choose Register.

   You are signed in, but the application holds you on a page that says claims, review, processing and administration stay unavailable until your address is verified.

5. Open the email titled Verify your MileageSheet email and select its link.

   You land on your Welcome page, signed in. The email address is now verified.

Engine size matters

For Ireland, the mileage rate depends on engine size, and a car or van claim cannot be priced without a whole number of cc. Enter it now: for a combustion or hybrid vehicle in Ireland, the form will not register you without it. A fully electric car or van does not need one. See Record a vehicle, workplace and scheme to add or correct it.

What happens afterwards

• A 30-day free trial starts at once. You do not enter a card. See Billing and the free trial.
• Your first monthly sheet is created for the current month, in the Draft status. See How a sheet moves.

Common issues

The verification email has not arrived

Check your spam folder first. Until you verify, the application keeps you on the verification page. Sign in again later and the page still tells you to open the link. An Administrator can send a new link to another person from that person’s page with Resend.

You typed the wrong email address

An Administrator can correct a person’s email address on their Profile tab. Changing it removes the earlier verification, and a new link must be sent to the new address.

Related tasks

• Sign in and reset your password
• Your first claim
• Add a person